QuickBooks Online does not require an in-depth knowledge of accounting principles. Still, like the chart of accounts, there are some concepts to understand.

You probably didn't think you needed to be an accounting expert when you started your business. I knew I needed to deal with records of income and expenses. It can track inventory and process salaries. But you may not underestimate how complex financial bookkeeping is.

So I've decided to download quickbooks desktop to use QuickBooks Online, or at least I'm considering it. This service is an accounting specialist and simplifies the process. We know how to document transactions to ensure they comply with the rules followed by accountants and other companies. This is a good habit and absolutely necessary if you need to apply for a loan, for example.

One of the functions of the accounting system that you must understand is the chart of accounts. There is no need to change it in any way. In fact, this is highly recommended, but it happens when processing transactions. Here are five things you need to know about it.

what is that?account list
These three columns in the QuickBooks Online G/L Account table show the G/L account name, type, and description type.

The QuickBooks Online Chart of Accounts is a list of financial categories that are used to classify when recording company transactions. If you are doing accounting manually, you will need to create your own chart of accounts. However, QuickBooks Online is based on the type of company and industry you selected when you set up your site.

Why is the chart of accounts important?

Some people call the chart of accounts the "backbone" of a company's files. All transactions flow in him. Its main importance can be summarized in one word: a report. If the chart of accounts is not created properly, or if you misclassify transactions, the report will not be accurate. This can be a problem if:
Prepare taxes. If the transaction has not been assigned the appropriate classification, the income tax return does not reflect reportable income and deductible expense. Apply for a loan, get an investor, sell a company, etc.Monitor your finances. You may not get an accurate picture of your income and expenses. This makes it difficult to analyze the company's financial position and plan for the future.

What's on the Chart of Accounts?

There are two types of accounts. One contains the information used in the balance sheet report. The QuickBooksBalance column for these accounts shows the number based on all transactions up to the current date. These include assets (bank accounts, accounts receivable, inventory, etc.), liabilities (unpaid invoices, credit cards, salary and sales taxes, loans, etc.), and stock.

The remaining accounts are used in the income statement (also known as the income statement). They are divided into income (sales, discounts, etc.), cost of goods sold (labor, shipping, materials and equipment, etc.), expenses (advertising, insurance, salaries, etc.), other income, and others. Cost. P&L reports change based on the date range you select, so you won't see any numbers in the QuickBooks Balance column for these accounts.

Do I need to make changes to my chart of accounts? account list
You can set up a bank account and a credit card account in the QuickBooks Online chart of accounts.

As mentioned earlier, it is highly recommended that you do not change your chart of accounts without consulting us. However, there are two exceptions to this. We recommend that you create entries for your bank and credit card accounts. To do this, first open Chart of Accounts by clicking the gear icon in the top right and select Chart of Accounts under Company. Once opened, click New in the upper right corner. Select your bank or credit card and fill in the blanks.

Do I need to use account numbers in my chart of accounts?

In general, the smaller your business, the less likely you need to do this. If your business is large enough to have dedicated A/P and A/R persons, it is advisable to post the transaction to your account number.

Understand the report

With QuickBooks Online, you can view two important reports: your chart of accounts and your balance sheet and profit and loss. However, their optimization and analysis should be done under the supervision of a specialist. We are happy to assist you here and in other advanced areas of the site. Please call (801) 877-6861 today.